Chaplain Job Description rev918Administrative Coordinator Job Description

Elinor Tennyson

Social Media Coordinator

Pattie Miles

Membership Outreach Coordinator Job Description

James Casey

Staff Contact Information

Social Media Coordinator Job Description

Job Description

(rev. July 1, 2018)

Job Description

The Social Media Editor provides vital links between the membership, leaders, and the public through use of social media, including but not limited to the Web, Facebook, and email. The Social Media Editor reports to the President of the Board, who, under Board guidance, ensures time spent on various tasks meets the needs of the Fellowship.

The position is central to the internal and external communications and operations of the Fellowship, and the person must be able to interpret and follow through with actions that benefit the Fellowship.

Responsibilities

Job responsibilities include, but are not limited to, the following:

  1. Media
    1. Provide written social media voice for OUUF. Much of the material is generated within the congregation or by other staff. Additional material may be researched or generated by the editor.
    2. Write and/or edit a variety of communications including:
      1. Weekly newsletter and announcement document.
      2. Online content, i.e. Facebook
  • Update website using content and photos created by the congregation and other staff submitted to you.
  1. Coordinate, produce and transmit final communication products by agreed upon deadlines.
    1. Weekly newsletter by email to all on the mailing list.
    2. Post the weekly newsletter on the OUUF website.
  • Calendar and announcement portion of Sunday order of service.
  1. Maintain fellowship web calendar.
  2. Work with volunteer committee on the development and maintenance of the OUUF web site.
  1. Essential Deadlines
    1. Each week, by Thursday at 6 AM the newsletter is scheduled for distribution with necessary PDF attachments.
    2. Each week, by Thursday evening the two-page announcement document is forwarded to the Sunday service leader and others as designated.
    3. Ensure the website calendar is updated weekly.

 

  1. General Tasks and Requirements
    1. Provide Board assistance as assigned by President and Board of Trustees
    2. Maintain self-directed home office hours.
    3. Must have access to Internet and a personal computer. A small portion of phone and Internet service charges may be negotiated.
    4. Maintain a detailed time sheet that shows day/date, hours, and activity for submission to President and Treasurer no later than the 2ndday of each month. Hours should be calculated at the quarter hour level and rounded up.
    5. Write a monthly report to the board (due by the 3rdSunday of each month) and submit electronically to the President by the Wednesday before the meeting so a copy can go to each board member to be read ahead of time.
    6. Attend Board of Trustees meeting and other meetings as requested.
    7. Work closely with other staff and Board on gathering materials for distribution on social media.
    8. Prepare the annual projected social media budget for coming year and submit to Treasurer for inclusion in new budgetby late
    9. Support activities and needs of other OUUF staff, as needed

 

Performance Assessment

Annual reviews will be conducted by the President of the Board of Trustees.

Qualifications (knowledge, skills and ability)

  1. Self-directed and able to complete all tasks on time and completely without direct supervision.
  2. Creates content that is professional, interesting, spiritual, and at times humorous.
  3. Able and willing to work as a team member in management and promotion of the Fellowship.
  4. Able to communicate effectively, with professional verbal and written communication skills.
  5. General computer literacy with common applications.
  6. Familiarity with social media and web page maintenance.
  7. Ability to work comfortably with a wide range of personalities and treat all persons with respect and equity.
  8. Must be cognizant and respectful of Unitarian Universalist Principles and Sources.
  9. Establish boundaries and maintain confidentiality and boundaries with respect to all Fellowship activities, internal affairs, and member concerns/needs.

 

Hours and Salary

A maximum of X hours per month are allocated to complete tasks unless the Board has approved additional hours for special circumstances. If the work load does not require X hours, Social Media Editor is expected to bill for only hours worked. Unused hours in slack time may be forwarded to a later month when the work load is heavier, such as during build of new website or other sites. Time spent on self-training to acquire skills needed to complete the job are not billable unless new skills are requested by the Board.

The Social Media Editor will work 50 weeks a year, with the weeks of Thanksgiving and Christmas off.

Salary will be at $Y per hour. Per State of Washington requirements, paid sick leave will accumulate at a rate of 1 hour for each 40 hours worked.

A probationary period of six months will be followed by a review. If successful, salary and paid vacation time at the same rate as sick leave may be negotiated.

Membership Outreach Coordinator

Job Description

(rev July 1, 2018)

Job Description

The Membership/Outreach Manageris a vital link between the membership and the public.  The manager reports to the President of the Board, who, under Board guidance, ensures time spent on various tasks meets the needs of the Fellowship. Key objectives of th is position are retention of current members, growth through the attraction of new members, and adult religious education in the spirit of Unitarian Universalism.

Responsibilities

Job responsibilities include, but are not limited to, the following:

  1. Membership/Outreach: Ongoing, Records
  2. Be available, or provide a substitute, each Sunday at the Fellowship Hall 30 minutes before and 30 minutes after the service to greet and welcome newcomers.
  3. Maintain the membership roster and official membership count.
  4. Maintain an OUUF mailing list with current postal and email addresses to be used for all mailings and provide to staff and members in simple, readable format using a standardized program such as Excel.
  5. Obtain an attendance count of adults and children each Sunday and maintain an ongoing record. (Track Sunday attendance)
  6. Ensure permanent name tag for persons requesting such is created.
  7. Maintain photograph wall of membership and update photos as needed.
  8. Develop a “time and talent” volunteer sheet to serve as a guide to Fellowship volunteerism.
  9. Inform Board of new member signings and any follow up needed.
  10. Initiate a time to talk to new members about their obligations (pledge and volunteer time), the benefits of membership and to answer questions. Provide them with pledge and volunteer forms and encourage them to turn the forms in to the Treasurer and Membership Committee. Follow up to ensure forms are completed.
    1. Ensure members and newcomers are regularly informed of activities and events, new and old, by ensuring the calendar is current and weekly announcements are poste Announcements should include date, time, place and any expense. A description of what is involved is helpful, particularly for new activities. This information goes to the Social Media Editor.
  1. Membership/Outreach: Development, Education
  2. Develop and maintain adult UU educational programs utilizing resources available to OUUF, including the involvement of other OUUF members.
    1. Set up pathways for new events and encourage members and newcomers to explore and become involved in events they would like to see and attend. Form a committee to come up with ideas for new activities. Keep minutes of meetings, ideas, and tasks as a reminder of action items for follow up.
    2. Set up a regular schedule to inform new members and regular attendees about Unitarian Universalism and about OUUF. At a minimum, quarterly is recommended.
    3. Develop and maintain a “path to membership” program utilizing resources available to OUUF, including the involvement of other OUUF members. This should include plans for those who have been UUs and are moving to the area, as well as, for those who are new to UU.
    4. Develop and maintain a “membership retention” program utilizing resources available to OUUF, including the involvement of other OUUF members.

 

  1. Essential Deadlines
    1. Coordinate with the Administrative Coordinator regarding certification of OUUF membership to the Unitarian Universalist Association by January 31.
    2. Submit content to Social Media Editor in timely manner to meet publicity deadlines.

 

  1. Additional Responsibilities
    1. Provide backup for Administrative Coordinator and Social Media Editor in the event either becomes ill or has an emergency and cannot meet deadlines.
  1. General Tasks and Requirements
    1. Provide Board assistance as assigned by President and Board of Trustees
    2. Maintain self-directed home office hours.
    3. Must have access to Internet and personal computer. A small portion of phone and Internet service charges may be negotiated.
    4. Maintain a detailed time sheet that shows day/date, hours, and activity for submission to President and Treasurer no later than the 2ndday of each month. Hours should be calculated at the quarter hour level and rounded up.
    5. Write a monthly report to the board (due by the 3rdSunday of each month) and submit electronically to the President by the Wednesday before the meeting so a copy can go to each board member to be read ahead of time.
    6. Attend Board of Trustees meeting and other meetings as requested. Monthly Board meeting is not mandatory.
    7. Keep other staff and Board apprised of activities and submit materials and notices to Social Media Editor in timely fashion.
    8. Prepare the annual projected membership budget for coming year and submit to Treasurer for inclusion in new budget by late
    9. Support activities and needs of other OUUF staff, as needed

 

 

Performance Assessment

Annual reviews will be conducted by the President of the Board of Trustees.

Qualifications (knowledge, skills and ability)

  1. Self-directed and able to complete all tasks on time and completely without direct supervision.
  2. Able and willing to work as a team member in management and promotion of the Fellowship.
  3. Able to communicate effectively, with professional verbal and written communication skills.
  4. General computer literacy with common applications.
  5. Familiarity with social media and web page maintenance a plus.
  6. Ability to work comfortably with a wide range of personalities and treat all persons with respect and equity.
  7. Must be cognizant and respectful of Unitarian Universalist Principles and Sources.
  8. Establish boundaries and maintain confidentiality and boundaries with respect to all Fellowship activities, internal affairs, and member concerns/needs.

 

Hours and Salary

A maximum of X hours per month are allocated to complete tasks unless the Board has approved additional hours for special circumstances. If the work load does not require X hours, Membership/Outreach Manager is expected to bill for only hours worked. Unused hours in slack time may be forwarded to a later month when the work load is heavier, such as end of year meetings and organization. Time spent on self-training to acquire skills needed to complete the job are not billable unless new skills are requested by the Board.

Starting salary will be at $Y per hour. Per State of Washington requirements, paid sick leave will accumulate at a rate of 1 hour for each 40 hours worked.

A probationary period of six months will be followed by a review. If successful, salary and paid vacation time at the same rate as sick leave may be negotiated.